TIME MANAGEMENT QUIZ

Please circle the answer that most closely describes your situation.

1. How often do you take work home?

  1. Everyday
  2. Three or more days per we
  3. Twice a week
  4. Once a week or less

2. How many people constantly interrupt you in the course of a day?

  1. Six or more
  2. Four to five
  3. Two to three
  4. One or less

3. How many time do you spend each week in other activities outside your job (e.g., hobbies, exercising, social and cultural events)?

  1. Three hours or less
  2. Four to five hours
  3. Six to nine hours
  4. Ten or more hours

4. How much time do you spend each day ‘socialising on the job (e.g., extended coffee breaks, late luncheons, long visits with other supervisors

  1. Two hours or more
  2. Sixty to ninety minutes
  3. Fifteen to thirty minutes
  4. Less than fifteen minutes

5. How many separate stacks of work are usually on your desk during the day?

  1. Three stacks or more
  2. Two stacks
  3. One stack
  4. My desk is clear

6. How much of your work do you delegate?

  1. Very little
  2. About twenty-five percent
  3. Forty to fifty percent
  4. More than fifty percent

7. How often do you approach and discuss things with people on a one-on-one basis in the course of a day?

  1. None
  2. At least once
  3. Twice
  4. More than two

8. How much time do you spend with your people in training and development during the course of the week?

  1. None
  2. Less than an hour
  3. One to two hours
  4. Three hours or more

9. How often do you procrastinate – put off making decisions in the course of a day

  1. Fairly often
  2. Occasionally
  3. Seldom
  4. I don’t

10. How many times do you handle a piece of paper in the course of the day before doing something with it?

  1. Four times or more
  2. Three times
  3. T wice
  4. Only once

11. How often do you permit extensions of your own deadlines?

  1. Fairly often
  2. Occasionally
  3. Seldom
  4. Only when there’s a good reason

12. How do you approach detail work?

  1. Do it all myself – I love it
  2. I do most of it
  3. Delegate some of it
  4. Delegate most of it

13. How often do you set, communicate and review department and individual goals with your subordinates?

  1. Twice a year
  2. Quarterly
  3. Monthly
  4. Weekly

14. How often do you prepare a ‘to do’ list and set priorities?

  1. Monthly
  2. Bi-weekly
  3. Weekly
  4. Daily

15. How much of your work do you do because you really ‘want’ to do it?

  1. About five percent
  2. Less than fifty percent
  3. About seventy-five percent
  4. Almost all of it

Scoring Instructions and Y our ‘Time Management Effectiveness Quotient’

Give yourself one point for each ‘a’ answer , two points for each ‘b’ answer , and three points for each
‘c’ answer , and four points for each ‘d’ answer

Quiz 2 – Write down the letter (A, B, C, D) that indicates how much you agree with the following statements:

A – Strongly Agree; B – Mildly Agree; C – Mildly Disagree; D – Strongly Disagree

  1. I seldom feel driven by the urgencies of the day .
  2. I prioritise my various tasks and activities.
  3. I do not tend to do the quick, easy or enjoyable jobs first.
  4. I prepare a weekly plan which includes specific goals, activities and priorities.
  5. I seldom think I should get better organised and use a more effective system for my time.
  6. In my daily plan, I allow time for unexpected things I cannot control.
  7. I often put off things that are either unpleasant or takes big blocks of time.
  8. It takes pressure from an approaching deadline to get me started, I tend to wait till the last minute.
  9. I have to wait for the right mood and time to tackle creative work, and worry about mistakes or wrong decisions.

How to score yourself?

For questions 1-6, give yourself the following points: A (4), B (3), C (2), D (1).

For questions 7-9, give yourself the following points: A (1), B (2), C (3), D (4).

What does your score reveal?

09-17 You have limited understanding of how to manage time, and need to improve development is a high priority .
18-27 You have basic knowledge and skills for managing time, and some areas need continued development.
28-36 You have mastered time management well.

YOUR POINT TOTAL: _____

Evaluate Yourself According to the F ollowing Scale:

Excellent: 55 – 60; Mediocre: 30 – 44

Examine your time management to see how you can improve it.

Good: 45 – 54; Poor: 29 or below
Watch out! You are running out of time.

Think about these questions as you evaluate your time management techniques.
1. What time management tips will help you eliminate your ‘time wasters’?
2. What is misleading about the following ‘time management’ myths?
a) “He/she has more time than I have.”
b) “There just isn’t enough time in a day to get things done.”
c) “Some day the pressures will be off.”
3. How can the following strategies help you improve your time management skills and reduce stress in the work environment?
a) Establish credibility: personal integrity instils trust between supervisors and subordinates.
b) Be a good listener , give a short answer , and don’t waste time on small talk.
c) There is no such thing as overwork – tension is created by faulty work habits.
d) Set your watch ahead by fifteen minutes – get into the habit of allowing sufficient time to get to work, to have a
leisurely breakfast and to get to appointments and meetings on time.